There are 3 methods to transfer material from HujiMail to a private Gmail account in order to reduce the size of the university account in light of Google's policy change.

1. Transferring Google Photos between a HUJIMail account and a private Gmail account

2. Google Takeout - is used to download all the content that is in Google Photos and Google Drive locally to your computer by sending ZIP files to your email inbox. You need to download these files to your computer and then manually upload them to your personal Google Drive and Photos. This tool does not take into account the 'Shared with me' folder in advance. Additionally, you can choose which information you want to transfer.

3. Google Transfer - a less recommended tool based on our experience - transfers all the information found in the university Gmail account (emails and Google Drive, not including Google Photos) to your private Gmail account It is important to note that this tool also transfers the 'Shared with me' folder found in Google Drive.

Attention:

1. If you are logged into both Gmail accounts in the same browser, sign out of one of them and sign in using a different browser or using incognito mode.

2. The storage space of most Gmail accounts is concentrated  in Google Photos and Google Drive, so it is important, before and after transferring files to a personal Gmail account, to check whether the combined storage of both along with the email has dropped below the allowed limit in your MailHuji account.

3. In addition, changes made to storage are not visible immediately, so you should only check after 24 hours.

 

 

Google Takeout

Step 1

Go to https://takeout.google.com

Step 2

Uncheck all products and choose only Google Drive

You can also choose what exactly you want to download

Step 3

After you have chosen what you want to download, scroll down and click on Next step

Step 4

Now choose how you want to transfer the information, frequency and destination of receiving the files. You can choose to have the files sent to you by email or to go directly to another drive, such as Dropbox.

 

In frequency choose export once

Now choose the type of file you want to receive and the size of the files and click on create export

You will then receive the following message

You have to wait for the process to finish and then you will receive a notification that the process has finished.

 

Google Transfer

Step 1

Enter your HujiMail account

Step 2

Click on Manage your Google Account

Step 3

Click on the Start Transfer option

Step 4

Type your private Gmail address and click on Send code

Step 5

Type the code you received and clock on Verify

Step 6

Choose which content you want to transfer and then click on Start transfer

Step 7

You will receive a confirmation message that the transfer process has started. At the end you will receive another message

Transferring Google Photos between a HujiMail account and a private Gmail account

In the browser, log in to your HujiMail account, go to Google Photos---------->Settings-------->Partner sharing

Choose All photos and click on Next

 

Add the email address of the account you want to share

Send the invitation

Open the invitation email and confirm the invitation

Click Not now if Google Photos asks you if you want to share the photos back with your HujiMail account.

Step 2: Saving the photos on your private gmail account

Go to Google Photos in your private account.

Click on Sharing in the side menu.

Click on your HujiMail address. This will allow you to view all the photos you have shared with your personal account.

In the upper right or left corner (depending on the language), click the three dots.

Click on Settings and then Partner sharing.

Click on Save to your account.

Choose Save all photos. All photos, both those in albums and those that are not, will be saved to your personal Gmail account.

If many of your photos are organized into albums, you will need to recreate the order of your albums as we will explain in the next step.

Step 3: Recreating albums in your personal Gmail account

You can skip this step if you don't want to have the same album structure as your HujiMail account.

Google Photos doesn't allow users to retrieve the order of albums when sharing, so you'll also need to copy albums. The process will involve going through each of the folders in your HujiMail  account and copying them back. This won't duplicate the photos that have already been copied to your personal Gmail account.

Repeat this process for each album in your HujiMail account:

• Log in to both your accounts (personal and HujiMail) in two different browsers.
• Open one album in HujiMail
• In the top right or left corner (depending on the language), click the Share icon and select Create link

• Copy the link and paste it into the browser where you are connected to your personal Gmail account
• Open the album and select all the photos in the album. Press Shift on your keyboard and select as many items as possible at once
• Click on the + icon in the upper right or left corner
• Select Album and recreate the folder by selecting New album and adding the same folder name as it appears in the HujiMail account

After completing these steps for each album in your HujiMail account, the photos you previously copied to your personal Gmail account will be organized into albums just as they were in your HujiMail account. You can see this in both Library----->Albums and in the Photos area.

It is important to note that if you delete the photos from your Google Photos account in Huji email after copying the photos to your private Gmail account according to the steps above, the copied photos will not be affected by the deletion!