Tools to Reduce the Storage Volume of your HujiMail Account

In light of Google's policy change regarding academic institutions and the limitation of account storage for students and alumni to 25 GB, and for staff and labs to 250 GB, we are centralizing essential tools to check your account size, reduce mailbox size, and delete files from Google Drive and Google Photos.

 

How to check the storage volume

How to transfer files

How to delete files

 

Deleting Files

After using one of Google's tools to reduce mailbox size and after transferring the contents of the Drive and Photos to a personal Gmail account, you need delete these files and photos and finally check again if the volume has been reduced below the allowed limit. It is important to note that changes in size are not seen immediately, but only after 24 hours.

Deleting files from Google Photos

1. Go to Google Photos from your PC
2. Click on the selection icon (V sign) on the image or video. You can also mark all the photos at once under a certain date
3. Click on the delete icon (trash can) on the top ot the page

It is important to delete the photos from the Trash as well, otherwise the space will not be reduced.

 

Deleting files from Google Drive

 

Step 1

Enter your HujiMail account

Step 2

After entering your mail open your Google Drive

 

Step 3

Choose Storage on the bottom of the menu

 

Step 4

You will get a page with all your files arranged by size from biggest to smallest. Choose the files you want to delete. You can choose more then one file by pressing ctrl button.

 

 

Step 5

After making your selection, right click and a menu will open with options to Download and Remove

 

Step 6

After removing the files move to Trash

 

Step 7

Press Empty trash

 

Step 8

Press Delete forever

 

Deleting Computer Backups

 

Step 1

Enter your MailHuji account.

Step 2

After entering your account open Drive

 

Step 3

In the menu choose Computer

Step 4

After you have finished selecting, right-click with the mouse and a menu will open. Click on Download if you want to download and save the material to your computer. Click on Remove if you want to delete the material without backing it up.

 

Step 5

After deleting the computers  choose Trash

 

Step 6

Press Empty trash

 

Step 7

Press Delete forever

 

Check whether the volume is below your allowed limit

Click on your account icon at the top right or left (depending on the language) and then click on Manage your Google Account.

Click on Payments and Subscriptions

By clicking onthe Account storage tab, you can see how much space you have used

 

By clicking Manage storage you can receive more information